Applications invited for the post of Executive Assistant
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
Create and develop visual presentations for the President
Organize and prioritize large volumes of information and call.
Sort and distribute mail. Open mail for the President and determine level of priority.
Answer phone for President. Takes message or field / answer all routine and non-routine questions.
Assist the President in the management of his schedule.
Handle confidential and non-routine information
Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project coordinator for special projects, at the request of the President, which may include : planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
Education / Experience :
8+ years general business experience or administrative experience supporting management.
Skills Requirement :
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have excellent knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
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