JOB PURPOSE : Manage ADNOC owned buildings / lands in addition to leased spaces and ensures their effective utilization by ADNOC and its Group of Companies through optimizing residential, office and lands rents, in line with the domestic / international best practices / standards and within prevailing laws in the Emirate of Abu Dhabi.
Manage the custody and allocation of all ADNOC owned lands / buildings as per ADNOC management approval to the concerned Directorates / Companies.
KEY ACCOUNTABILITIES : Property Management Develop, maintain and update periodically ADNOC Asset Register for all lands and buildings owned by ADNOC Group.
Negotiate and ensure the most commercially viable deals in renting of lands and spaces such as offices, stores, warehouses, residential units, etc.
Review and endorse all related agreements, contracts and other documentation and ensures that they are in accordance with the best practices, international standards and prevailing UAE laws and regulations.
Ensures that the ADNOC policy and practices related to property management are in line with the government rules and regulations through constantly updating and keeping abreast of the latest trends and regulations in the market.
Identify and implement best practices in the property sector for cost optimization and improving efficiency. Liaise with the insurance companies and with the finance directorate (treasury) in Asset / Business Unit Evaluation, Risk Assessments and in matters related to the insurance claims until resolved for all owned and leased buildings.
Review ADNOC assets’ revenue (Rent / service charges calculated / back charged for ADNOC owned properties leased to Group Companies and accommodation units for employees) and related cost and submits periodical reports to the management.
Manage the review of life cycle of properties and monitor sinking funds. Determines property valuation requirements, and maintain all information necessary for informed decision making.
Monitor and endorse payments for the Water and Electricity consumption in the ADNOC properties and manages the applicable payments.
Supports other departments with the required data for analyzing and monitoring energy efficiency. Contract management of outsourced property management services to ensure that the suppliers deliver in accordance with their contracted scope and that the quality of their outputs is as required Management Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on DAE Nationals to meet Emiratization targets.
Budgets and Operational Plans Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control. Policies.
Systems. Processes & Procedures Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.
Performance Management Implement the Company Performance Management System for individuals within the Section in accordance with Company approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Organisation Structure and Development Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Innovation and Continuous Improvement Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Section.
Health. Safety. Environment (HSE) and Sustainability Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and ADNOC Code of Practices.
Ensure adequate HSE training and induction for all Section employees to meet HSE standards. Management Information Systems (MIS) and Reports Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.
COMMUNICATIONS & WORKING RELATIONSHIPS : Internal Frequent contact with ADNOC staff in matters related to property management External Regular contact with Group Companies in matters related to property management.
Regular contact with external Service Providers / contractors / building owners / real estate agents Regular contact with Government organizations on work related matters.
QUALIFICATIONS. EXPERIENCE. KNOWLEDGE & SKILLS : Minimum Qualification Bachelor Degree in Administration or equivalent. Minimum Experience & Knowledge & Skills 12 years of experience in Administration, Property / Facility management, leasing etc.
including at least 6 years in a similar supervisory / managerial position preferably in Oil & Gas industry. Professional Certifications Professional certification in real estate / property management (preferable).