The Administrative Assistant performs avariety of secretarial and administrative work for the departmentrequiring initiative and independent judgment.
The incumbent worksindependently under general direction, handles problems andnon-routine situations and interpret guidelines and University anddepartment procedures.
Performs some orall of the duties listed below, as assigned.
Performs a variety of administrative and / or secretarialsupport activities such as composing replies to correspondence onown initiative, interpreting and explaining established policy andprocedure in response to inquiries from a variety of sources.
Assigns work to office staff and monitors itsproduction.
Prepares or directspreparation of minutes, notices, manuals, agendas, decrees andcorrespondence with all supporting documentation, requiringapplication of a specialized knowledge of the assignedfunction.
selectsrelevant information from a variety of sources.
Screens phone calls and visitors, directing to appropriatestaff or department when necessary; provides information requiringcomprehensive knowledge and may interpret department policy,procedure and operations.
editswording without changing intended message.
Corresponds with University and department staff answering queriesand providing assistance to enhance customer service and unitworkflow.
Develops and maintains processes and procedures forhandling customer matters.
Takes minutesat meetings.
Develops presentations formeetings.
May handle petty cash.
Mayassist the design, writing and editing of various documents andpublications.
May administer and providetraining on databases or systems which support the unit.
Other duties as assigned by immediatesupervisor
Microsoft Office Suite
Knowledge of oneforeign language preferably English* Baccalaureate Degree / HigherDiploma
6 - 10 years relevantexperience
Very good command of Arabic and English spokenand written
Excellent command of IT skillsand computer applications
Priority will befor National applicants