Experienced Secretary
Business Village Block B Office No. 623 Clock Tower, Deira
منذ 3 يوم
source : Edarabia.com

Job Summary

Brief Description Provides comprehensive secretarial, documentation and database support and handles the day-to-day office requirements of the Department / Division / Section in an efficient and prompt manner.

Coordinates and supports the internal and external interfaces of the Departments / Division / Section and schedules / follows up on appointments, meetings and other events.

Demonstrates proficiency in using PC, fax / photocopy machine and other office equipment. Ensures confidentiality of information handled.


  • Drafts routine memos following guidelines from superior. Types letters, minutes of meetings and other correspondences, as required.
  • Receives,records and files incoming documents, mail and other communications addressed to staff of Department / Division / Section.
  • Records and dispatches office documents as per approved office procedures and practices.

  • Schedules,records and monitors appointments, meetings and other events as required by superior or Department staff.
  • Answers,screens and transfers telephone calls to the concerned staff.
  • Screens,receives and assists visitors / guests of Department / Division / Section.
  • Takes stenographic notes and transcribes them, as required.
  • Interfaces effectively with concerned Admin Section to arrange local and international trips of superior or staff.
  • Records,monitors and reports on staff leave and absences in coordination with HR Department.
  • Ensures confidentiality of office files, records, documents and databases handled.
  • Requests for office supplies following approved office procedures and practices.
  • Follows up on routine and / or special reports as well as other activities, as required.
  • Demonstrates proficiency in using PC, fax, photocopy machine and other office equipment to support documentation requirements of managers and staff in assigned Department / Division / Section.
  • Performs any other related duties as required.
  • Requirements

    Completion of Secondary School Certificate / Diploma / Bachelors Degree preferred based on reporting level. 3-5 years of experience in the same field Arabic Speaker Preferred.

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