Job description / Role
The VP Transformation Office (VPTO) is responsible for management, coordination and oversight of all initiatives in the IT Transformation Programmes.
The VPTPO, together with his team of Programme Managers, Business Analysts, Executive Sponsors and teams, plans, schedules, conducts, coordinates milestones and activities.
VPTPO will also coordinate Transformation activities through a matrix structure of Group HR, Change Management & Communication and IT Finance teams.
The VPTPO is accountable and will be the custodian of the Transformation Master Schedule including a robust governance model.
Leading the Transformation Programme Office, your main responsibilities will be :
Actively engages and aligns the multiple stakeholder groups to execute the smooth delivery of the 26Transformation Programmes
Coordinates initiatives in the IT Transformation Programme, together with respective sponsors and teams
Establishes and maintains appropriate relationships with assigned Programme participants and acts as focal point for Transformation Programme related activities
Establishes, maintains, and leads the Transformation Office team, including establishment of Programme plans and enabling processes
Together with the initiative sponsors, drives Programme and project performance, (e.g., delivery on commitments, quality, responsiveness, reliability, service, and development) and financial performance (e.
g., revenue, contribution margin, billing, receivables, warranty, and growth process)
Together with Programme Managers manage the governance and controlling process for the project portfolio throughout the project lifecycle -
from project planning (use case and business case development, milestone and end product planning, resource planning, benefits, etc.
ramp-up and execution, through to project closure
Provides technical expertise in planning, and leadership of Programme, projects, and initiatives
Controls Programme scope, baseline changes, and net investment during design, development, and production of assigned Programmes
Maintains excellent relationships with all levels of the matrix organization
Ensures appropriate resolution of issues and mitigation / remediation of risks / Impediments
Ensures timely, accurate and transparent reporting on progress of the IT Transformation Programme to all relevant stakeholders
Support the execution of the Transformation Programmes by creating transparency and facilitating decision making on the Programme progress
Together with Finance ensures detailed tracking of transformation related benefits
Supports the definition and ensures execution of change management initiatives (e.g., frequent communication, training academy)
Ensures provision of required talent to deliver IT transformation and BAU activities(full lifecycle : onboarding, upskilling, evaluation, exiting)
Main Tasks :
Ownership of the Transformation Master Schedule
Ownership of the Transformation Office Governance Model
Ownership of Transformation Programme budget and finances with support from ITO Finance Team
Setup and manage Programme Office War room and make visible inter-connected projects and dependencies
Decide on suitable strategies and objectives
Actively drive delivery and dependencies to meet deadlines, budgets and activities
Effectively apply change, risk and resource management
Assess Programme performance and aim to maximize ROI
Ensure preparation of reports on the progress of projects or Programmes and metrics for all stakeholders
Conduct required activities to enable benefits realization
Assesses the value and organizational impact of the Programme
Identifies the interdependencies of benefits being delivered among various projects within the Programme
Ensures that targeted benefits are specific, measurable, actual, realistic and time-based
Analyzes the potential impact of planned Programme changes on benefits outcome
Assigns responsibilities and accountability for the actual benefits required from the Programme
Build and maintain Stakeholder Matrix
Oversee preparation and execution of Change Management & Communication Plan
Actively collect feedback from stakeholders
Establishing and leading senior executive-level communication forums (EXCO and ITSC) and Programme / projects channels across Group IT
Key knowledge & experience :
Strong experience in project management
Understanding IT environment
Experience implementing projects and coordinating large Programmes of work
Lead Transformation Programme (project management capability)
Personal impact in terms of influencing, coaching and communication skills
Ability to blend maturity with willingness to roll up the sleeves as and when required
Ability to work across organization at all levels
Ability to influence, coach / mentor, and listen
Ability to see big picture and effectively operate with minimum information
Strong communication skills
Programme management capabilities including strong co-ordination skills across multiple sites
Ability to succeed in a dynamic matrix organization
Excellent process modelling skills
Strong analytical and problem solving skills
Excellent written and verbal communication
Ability to work on multiple activities at the same time
5+ years’ experience as a Project Manager
5+ years’ experience in Transformation Programmes (Lean Transformation, Operational Excellence, Continuous Service / Process Improvement etc.)
Previous experience of working as an external and Internal consultant with a recognized consultancy company
Experience working in an Agile / Kanban environment
IT based degree, university degree, or equivalent work experience required and banking qualifications
Project Management certification (PMI or PRINCE2)
Lean Six Sigma Green Belt (min) from Banking Industry
About the Company
New Sourcing International (NSI) / Bluefin Talent have partnered so to offer a specialized recruitment solution within the Consulting and Financial services domains.
Working together as a specialist search and selection agency, we concentrate on blue chip financial services and strategy / technology consulting organizations across Europe and the Middle East;
focusing exclusively on Financial Services, IT and Risk. Being niche allows us to offer a premium search service, tailored to overcome the technically challenging nature of recruitment for the specialist functions that we work.
We are dedicated to representing best of breed candidates in the region in our dedicated fields of employment. As such we are a leading outfit for placing ex-
pats and internationally educated students in the region.
Our biggest unique selling point, is that we are steered by a dedicated team of ex-financial services and industry professionals.
This allows us to offer a level of candidate pre-screening for roles, which is largely anomalous to the recruitment profession.
Our ability to bridge the technical knowledge gap typical recruiters encounter, coupled with a thorough delivery process allows us to drive consistently superior results for our clients sourcing requirements.
Designed to provide a fast and efficient turnaround, we minimize the use of internal resources our clients spend vetting inadequate profiles, allowing them to quickly get back to focusing on their strategic goals.
Our strength lies not only in the specialist nature of our firm, but also in the commitment we show towards our clients and candidates.
We endeavour to build long-term relationships and recognise the crucial nature of communication throughout the recruitment process.
Excellence, integrity, respect and transparency are cornerstone to the culture we promote.