Our client, a well-known law firm, is currently recruiting for a Receptionist who will support the front house team with a strong focus on administration.
The role is strongly focused on administrative tasks including dealing with large amounts of emails, telephone queries, booking and arranging facilities and equipment for meetings.
The role will also involve first class front of house service cover busy periods including lunches, holidays and sickness.
Job Responsibilities :
Booking, confirming and amending room booking requests (via email and over the phone) on the internal room booking system for approximately 64 meeting rooms
Answering phones and redirecting phone calls
Booking, amending and announcing taxis
Working closely with Audio Visual team regarding set up of video, telephone conferencing and general equipment set ups
Liaising with the Catering team regarding refreshments, lunches and dinners for client meetings and internal training sessions
Working closely with Facilities team regarding room combinations and set ups
Dealing with unexpected queries from external and internal users via email and phone
Meeting and greeting and being the first point of contact for external and internal users Registering clients, calling partners on arrival
Taking clients’ coats and putting them in our cloakroom
Storing luggage for clients if they wish to leave it
Maintaining a neat and tidy reception area always
Candidate must have front of house experience, ideally gained within large professional and hospitality organizations
Must have a bachelor’s degree holder in Law or relevant work experience in the same field
Must have a good command of the English Language
High level attention to detail is a must and be able to deal with large, complex bookings
Knowledge of room booking system is required
Must have good computer skills
Must be able to deal with difficult personalities and requests
To know more about our current vacancies, please visit our website www.blackpearlconsult.com