Finance Associate (4 months fixed term)
منذ 4 يوم

Line of Service

Internal Firm Services


Job Description & Summary

Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner.

Responsible for procurement of office supplies. Oversight of office help, drivers and reception.

Primary duties and responsibilities :


Adhere to the allocated budget for the Office Services function

Propose costs saving solutions as appropriate

Work with procurement with regards to office needs (supplies,


Prepare purchase orders for all office management supplies, rent,

utilities and service charges


In line with Procurement guidelines, provide office services supplies

Coordinate local events, office events with close liaison with the Office Manager

Coordinate printing and binding requests

Facilitate New Hire on-boarding process via coordinating

inductions and other matters with HR

Notify HC, IT and receptionist of new hires / departures, and

provide / remove security passes and access to office as appropriate

Handles and reports ad-hoc issues arising

Acts as an interface between administrative staff and management

Manage external archiving if relevant

Manage seating, storage and parking allocations

Oversee couriers and post room

Provide coaching and support for junior EAs if applicable

Internal Process

Manage Office administrator assignment and conflicts Adhere to policies and procedures set by management

Coordinate driver schedules, reviews timesheets and manages leave

Coordinate office administrator schedules, reviews timesheets and manages leave

Coordinate receptionist schedules, reviews timesheets and manages leave

Manage maintenance, repairs

Manage cleaners and other outsourced services

Liaise with office landlord

Fire safety warden and business resilience liaison

Manage local office petty cash

Learning and Growth

Follow up closely on the daily operation of junior staff to ensure support for office operation is being well-maintained and provided fairly to all office users

Standardise and improve efficiency of internal office management processes

Assist the Office Manager in recruiting and deploying junior admin staff (receptionist, office assistants, drivers, etc.

according to local needs)

Training new office management team members

Performance management of direct reports

Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities :


Bachelor’s degree required


Fluency in spoken and written English, proficiency in Arabic is an advantage

Overall Experience

5+ years experience of providing office services in a professional services environment, or equivalent internal experience

Specific Skills

Experience with a professional services firm preferred

Prior people management / team lead experience preferred

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