Job Summary Executive Secretary Responsibilities
Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attending meetings and keep minutes
Receiving and screening phone calls and redirecting them when appropriate
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives as directed
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Maintain Managing Director Calendar and appointment
Assisting MD as directed
Other responsibilities as assigned by MD
Monitoring of MD 's documents expiration date and other documents repatedRequirements
Proven experience as executive secretary or similar administrative role
Proficient in MS Office and "back-office" software (e.g. SAP)
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Minimum 5 years Experience as EXECUTIVE SECRETARY - only ARABIC LADY Job Type / Category Furniture Manufacturing Industry Required Education, Skills and Qualifications Bachelors Degree Minimum 5 years experience Company Profile Furniture manufacturing Job Type : Full-time Experience :
Executive Secretary : 5 years (Required)