Administrative Assistant
Kaflas
UAE,Dubai,Dubai
منذ 14 ساعات
source : Drjobs.ae

Principalresponsibilities

  • Actas the point of contact among executives, employees, clients andother external partners
  • Lead information flowin a timely and accurate manner
  • Handleexecutives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Build information for internal and external communication memos, emails, presentations, reports
  • Take minutes during meetings (especially MonthlyOperational Reviews and Business Reviews)
  • Screen and direct phone calls and distributecorrespondence
  • Lead all aspects of PMT MEregion meetings and events on timely manner
  • Consolidate PMT ME related presentations anddocuments
  • Administer regional executives andemployees considering time and culture differentiations
  • Follow-up and distribute and record all correspondences(Tlx, Fax, Photocopy, Letter etc.) to PMT ME Leadership
  • Coordinate catering services for all type ofvisitors
  • Organize and prepare meeting roomsfor meetings and seminars
  • Coordinate necessaryoutsourced vendors in relation to the floor of employment : officesupply providers, travel agencies, hotels, rent-a-car, carriercompanies, stationary, kitchen, cleaning etc.
  • KeyResponsibilities

  • Runagenda of Managers, all bookings reservations, visitor programs ofManager’s team members
  • Dedicatedlyalign with all internal / regional policies and procedures on theadministrative issues
  • Taking care of officevisitors from the security point of view
  • Prepare Purchase Orders (POs) for service related to HGRFinance Leadership on SAP system
  • Manage ad-hocrequests from Managers
  • Requirements

  • Work experience as an Executive Assistant,Personal Assistant or similar role in a Multi-National
  • Excellent MS Office knowledge (Primarily Excel andPowerPoint)
  • Outstanding interpersonal andprioritizing skills
  • Familiarity with officegadgets and applications (e.g. e-calendars and copymachines)
  • Excellent verbal and writtencommunications skills
  • Discretion andconfidentiality
  • SAP and Concur knowledge is aplus
  • PA diploma or certification is aplus
  • Arabic Speaker is a plus
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