Office Coordinator
Biri Group
Dubai
منذ 6 يوم
source : MNC Jobs Gulf

Job Description

Office Coordinator Job Duties and Responsibilities

  • Welcome clients and visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Take meeting notes and transcribe into email, document or spreadsheet form
  • Prepare and send faxes
  • Answer phones and route calls to appropriate persons
  • Take and deliver phone messages
  • Manage, sort, and dispense incoming mail and faxes
  • Prepare outgoing mail, faxes and packages
  • Perform general bookkeeping duties
  • Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Plan out of town travel arrangements for executives
  • Suggest changes to office task workflow in order to improve efficiency
  • Maintain an organized work space at all times
  • Clean and tidy public office spaces
  • Frequently check office supply stock; reorder supplies when needed
  • Track orders and maintain vendor relationships
  • Attend company meetings and take notes, keep minutes, etc.
  • Train and assign tasks to new office clerks or interns
  • Report any updates or pertinent issues that need addressing to the office manager
  • Uphold and carry out company office policies and procedures
  • Office Coordinator Requirements and Qualifications

  • Diploma or GED equivalent required
  • Associate's degree in office administration, management or related field preferred
  • 2+ years working in office admin or hospitality management preferred
  • Computer literate and proficient using Microsoft Suite
  • Experience using office machinery (fax, printer, copier, phone systems etc.)
  • Excellent customer service skills
  • Organized and detail-oriented
  • Outstanding communicator both verbally and written
  • Job Type : Full-time Salary : AED3,000.00 to AED4,000.00 / month Experience :

  • Office Work : 3 years (Required)
  • Location :

  • Dubai (Required)
  • Language :

  • english (Required)
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    بريدي الالكتروني
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