Payroll Processing :
Responsible for updating HITS records i.e. creating new Associate profiles, change of status, leaves & attendance, closing profiles, etc. as approved by management.
Responsible for preparing and forwarding all required reports by Finance Paymaster i.e. service charge list, monthly leavers and starters list etc. upon approval of management.
Responsible for checking and compiling all data / reports for Payroll processing before payroll month closing, 20th of every month and to ensure a COPY of all summarized reports (i.
e. attendance report, deduction list, service charge list, Joiners and Leavers Report) to be filed and kept in Human Resources.
Summarized report will contain deductions in pay if any, which includes suspension days and other fines which have been duly authorized by all authorized signatories.
Responsible for vacation management i.e. records, reports and advance payment.
Responsible for flight ticket management (vacation and repatriation) for Associates as per Flight Ticket Policy, ADACO request, invoice posting in HITS and processing ticket 50% payment / deduction.
Responsible in applying the Change of Status request in HITS i.e. salary adjustment, promotion, transfer.
Responsible to check all vacation leave requests and entitlements and to process in payroll accordingly.
Responsible to raise Purchase Request and obtain quotations for vacation leave ticket as per entitlement and to ensure that it is approved accordingly. Separation :
Responsible for preparing all required separation documentation once resignation / termination letter has been submitted and approved by management.
Ensure the hotel exit clearance process is completed by the associates and all company property is returned before final settlement cheque and passport is handed over.
Provide the repatriation ticket copy to the Government Relations Manager in order to arrange the transportation for Associates exiting Dubai.
To send Leavers Forecast to IT, Security and Housing Team every last week of each month. In case of Termination, send a notification to Security along with the photo of the terminated Associate.
Responsible for the deletion of separated Associates in Peoplesoft. HR General :
Responsible for Human Resources Administration i.e. Letters, Certificates, etc.
Responsible for coordinating the opening of new bank account for the new Associate upon receiving their Emirates ID.
To coordinate with IT Support Team to rectify any error in HITS.
To input Misconduct Report in the system.
Responsible for HR stationaries requisition in ADACO.
To update information in the HR Notice Boards and ensure that it reflects the brand standards at all times.
Responsible for the completing documentation and processes according to the Audit requirements for payroll areas.
Responsible for updating information for Average Flight Cost for posting of HITs required for Accrual beginning of every year.
Assist in Exit Interview process if as and when required.
Responsible for updating the manning guide with Leavers and Salary changes.
Attend HR Meetings and support & assist HR projects and activities as required by management. See description
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