Administrative Officer-Institute for Community Engagement
Zayed University
Dubai, UAE
منذ 5 يوم
source : Akhtaboot

Job Description and Requirements

THE RESPONSIBILITIES :

  • Performs administrative duties for the Director of ICE
  • Receives incoming visitors and phone calls and responds to requests.
  • Prepares bilingual Arabic and English correspondence, presentations, reports, agendas, background materials and minutes.
  • Maintains files and stock of informational material for visitors.

  • Organizes and schedules meetings and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for project managers.
  • Collects, screens, distributes mail and prepares outgoing mail and liaises with courier companies for collection, when needed.
  • Collects, distributes and sends faxes, performs photocopying, maintains working order of the office machinery.
  • Coordinates all logistical requirements on campus or at clients’ sites.
  • Support the Project Managers by coordinates all administration requirements and aspects of ICE training programs.
  • Maintains ICE inventory in terms of office supplies, training materials, equipment and files
  • Maintains accurate records / files of classes, instructors, and students.
  • Coordinates participants’ assignments and keep records of them and follow up with participants regarding their assignments.
  • Advises participants regarding training programs; explains education, training, enrollment availability, requirements etc
  • Perform other related tasks as requested by the Director. THE REQUIREMENTS :
  • Must possess a Bachelor degree from an accredited institution, with a minimum of 2 years of experience working in a secretarial / administrative role, preferably with senior management or in an educational institution.
  • Demonstrated success in planning, organization and execution of programs, events, service and deliverables.
  • High degree of computer competency using email, Office (Word, Excel and PowerPoint), web-based tools.
  • Sound working knowledge of Zayed University is preferred.
  • Bilingual (English / Arabic) is an asset.
  • Experience working in the academic environment.
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