Senior Administrator Assistant
McDermott
United Arab Emirates - DU - Dubai
منذ 18 يوم

Job Description

  • Manage the 3C Material / Equipment Storage Area, aligned with McDermott QHSES
  • Be familiar with piping, mechanical, electrical / instrument and structural project material types.
  • Main HUC Yard point of contact for all Project Construction Mgmt & Snr Materials.
  • Management of all 3C / HUC Yard Containerization, including ordering, branding & coding
  • Prepare and maintain complete master log of tools, HV catalogue, equipment, consumables
  • Co-ordinate material and transportation as per details provided by 3C Engineers / Superintendents
  • Ensure campaign requisitions & requirements are managed effectively (Both inputs & outputs) from receipt to shipping
  • Provide effective interface & communication links between McDermott internal departments, offsite teams and offshore teams.
  • Ensure completion of Service Work Order (re Country of Origin checking) and Cargo Data Entry for transportation of material.
  • Ensure accurate and complete Outbound and Inbound cargo manifest information to include but not be limited to vendor delivery notes, certification, photos of items, Safety Data Sheets / Dangerous Goods documentation (if applicable).
  • Ensure accurate and complete internal transfer records of material / equipment / tooling / consumables within the HUC Yard Area.
  • Reconcile all material, tooling, equipment on project completion to include return to stock, material scrapping, waste disposal, equipment off-
  • hire and close out of internal transfers.

  • Ensure HUC Yard material checks are regularly scheduled highlighting to function team any potential delivery issues and stock levels are maintained
  • Ensure accurate, live and complete rental files are maintained and equipment off-hired status is communicated at the soonest opportunity based on instruction.
  • Ensure accurate, live and complete Additional Material Request, Service Work Order and certification registers are maintained.
  • Liaise closely with relevant Project interfaces ensuring material requirements are fully understood and acted upon
  • Provide continuous improvements solutions to 3C Functional Management on yard space utilization & subsequent material, plant & equipment management
  • Provide strategy on business cost reduction on material management, streamline process
  • Support 3C Functional Department, best practice initiatives and procedural governance of processes.
  • Education :

  • Minimum high school diploma required. College degree preferred.
  • Experience :

  • 8 years experience in a similar role.
  • Health, Safety and Environment :

  • Understand & adhere to all applicable McDermott QHSES procedures & practices to ensure any business risks can be identified and mitigated.
  • Quality :

  • Ensure accurate and rational reports are provided for project execution schedules & claims that reflect optimum and realistic data.
  • Cost / Budget :

  • Know and monitor budgets directly associated with line of responsibility and escalate to Line Manager / Cost Control Team if changes occur.
  • Schedule / Reporting :

  • Provide clear, accurate, relevant reports status updates aligned to project position.
  • Leadership / Commitment :

  • Ensure best practice is being implemented aligned to Functional responsibility.
  • Recognise and know own roles and responsibilities.
  • Actively maintain teamwork at all levels.
  • Maintain a high level of work ownership throughout all phases of project.
  • Be pro-active in seeking innovation and continuous improvement and ensure learning opportunities to limit wastage and unplanned impacts are mitigated.
  • Building Effective Business Relationships :

  • Communicate with confidence to ensure Clients and Stakeholders are given assurance that you can deliver what you commit to.
  • Customer Focus :

  • Actively seek feedback from both Internal and External stakeholders & peers to gauge satisfaction of your performance and implement improvement opportunities.
  • People management and development :

  • Support Functional Manager by identifying high potential team members for future promotion.
  • Technical / Systems :

  • Provide sound and rational advice within the project to ensure business objectives are met over that of the short term personnel gains.
  • Other :

  • Achieve the set Goal & Objectives aligned to project / business needs and ensure periodic review and final sign off is completed.
  • Selection Criteria - Essential :

  • Set clear & realistic timeframes for self and take ownership of results.
  • Take accountability of your performance during life cycle of role.
  • Interpersonal and Client / Stakeholder liaison skills which will create and sustain high-quality relationships.
  • Selection Criteria - Desirable :

  • Ability to develop sound functional strategies aligned to business, in support of 3C improvement plans.
  • قدِّم
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