Executive Assistant
Duff & Phelps Corp
UAE, AE, AE
منذ 7 يوم

Description

Our professionals balance analytical skills, deep market insight and independence to deliver solid, defensible analysis and practical advice to our clients.

As an organization, we think globally. We create transparency in an opaque world, and we encourage our people to do the same.

That means when you take your place on our team, you’ll discover a supportive and collaborative work environment that empowers you to excel.

If you’re ready to share your perspective with the world, then you can make a real impact here. This is the Duff & Phelps difference.

Kroll is the leading global provider of risk solutions. For more than 45 years, Kroll has helped clients make confident risk management decisions about people, assets, operations and security through a wide range of investigations, cyber security, due diligence and compliance, physical and operational security and data and information management services.

Kroll is a division of Duff & Phelps, a global advisor with nearly 3,500 professionals in 28 countries around the world.

Our clients include publicly traded and privately held companies, law firms, government entities and investment organizations such as private equity firms and hedge funds.

We also advise the world’s leading standard-setting bodies on valuation and governance best practices.

At Duff & Phelps, your work will help protect, restore and maximize value for our clients. Join us and together we’ll maximize the value of your career.

About the Role :

We are looking for a professional, capable and motivated Executive Assistant to provide proactive support. We are looking for someone who enjoys being busy, has plenty of initiative, is confident, high energy and can 'hit the ground running’.

RESPONSIBILITIES :

  • Full secretarial and EA support to several MDs and occasionally team support
  • Diary management
  • Taking a leading role to ensure that all internal systems are updated on a regular basis, specifically Lawson and Salesforce
  • Manage and prioritize information flow, i.e. calls, contacts, emails
  • Submit weekly timecards for the team
  • Submit expenses for the MDs
  • Support client needs, including billing and document management
  • Produce PowerPoint presentations for meetings, taking rough documents and turning them into client ready proposals quickly
  • Take minutes at various meetings, and distribute in a timely manner
  • Liaising with HR team in London regarding local employees
  • Organize travel and produce travel itineraries for the MDs
  • Liaise with reception to ensure that meeting rooms are booked
  • Deal with any admin queries and issues on all levels when necessary
  • Meet and greet clients to the offices
  • Assist with planning and organizing of client / company events in coordination with the marketing team as required (some attendance will be required)
  • Any other tasks deemed necessary for the efficient running of the business
  • Ensuring the office stationary supplies are stocked sufficiently
  • Liaising with building management for any repairs / maintenance to the offices, stocking of kitchen supplies etc.
  • IT issues being point of contact on the ground
  • REQUIREMENTS :

  • Previous experience of working with senior management and taking responsibility of projects
  • Advanced skills in Word, Excel and PowerPoint
  • Highly organised with the ability to manage time and projects effectively
  • High level of interpersonal skills
  • Experience in similar field
  • Ability to communicate effectively
  • Fast thinking, proactive and confident working unsupervised using own initiative
  • Strong attention to detail and high levels of integrity
  • Excellent verbal and written communication skills
  • Proven organisational skills with the ability to prioritise heavy workloads and remain calm under pressure
  • In order to be considered for a position at Duff & Phelps, you must formally apply via

    Duff & Phelps is committed to equal opportunity and diversity, and recruits people based on merit.

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