We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals.
And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-
changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best.
We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!
Location Beirut, Lebanon What this job involves
Accept all handover collaterals from the management team on behalf of the owner.
Tender and recommend the appointment of the maintenance / cleaning scope for the retained assets
Visual inspection and flushing / testing systems twice weekly with record for un-leased retained assets
Ensure that any snags and Defects Liability Period (DLP) issues are recorded and attended by the developer’s contractor.
Ensure all insurances required on behalf of the owner for the retained asset are implemented in line with relevant policy and procedure
Coordinate with the sales / finance / handover teams to ensure all clearance documents are available and promote a smooth handover of retained assets to tenants.
Ensure any retail / commercial assets undergoing fit out are aware of the Fit Out Guidelines and procedure
Manage tenant information. Files must be stored safely and updated in line with data management policy and procedure.
Manage key control / access for the retained assets.
Manage all communication with tenants or building owners association via letter email or telephone coming from or going to unit tenants to ensure accuracy of information and quality of content.
Manage all legal communications for retained assets via the appointed legal advisory company.
Manage the development and implementation of the community policies and procedures to ensure Report on asset management of the retained assets fulfilment of legislative / procedure requirements and alignment to operations.
Ensure legislative requirements met and critical PPM assumed in buildings such as Health Club and Retail Common Area
Events co-ordination with estate management, marketing, and tenants.
Report on the financial and operational performance of the retained assets
Represent the owners of the retained assets in community / building owner’s association meetings.
Lease administration works on behalf of the owner post leasing consultant services (provided by others)
Address all comments, queries and complaints via telephone or email received from tenants of the retained assets and forward to the building owners association or estates management as appropriate.
Ensure that job cards opened for internal maintenance issues in the retained assets are attended and closed within the agreed timelines.
Record and address other complaints from tenants of retained assets and report on the same.
Receive and check service charge invoices and arrange for payment to the building owners association or estate management as applicable.
Provide owners CAPEX requirements for annual budget purposes.
Sound like you? To apply you need to be :
Have a standard degree in property or related field. MRICS would be a distinct advantage.
2 years property management experience as (as assist PM or equivalent)
Excellent written and verbal communication; people and time management, report writing; general accountancy; outlook; excel;
Arabic as a second language would be useful but not essential. Experienced in dealing with high net worth individuals, the media, press and difficult customers.
Ability to handle pressure with grace. Positive attitude, flexible and pleasant personality. Good leader and team player.
Operational : Custodian for retained assets (apartments, retail F&B, offices, parking, gym (if applicable) ensure assets are being properly managed operated and maintained by tenants / management and operating firms.
Tenant asset management of retained assets
Works with : ExternalStakeholders - Contractors, Consultants, Suppliers, Service Providers, Owners, Residents / Tenants, Vendors, Hotel Operator and Hotel Visitors, Local Authorities
Internal Stakeholders - Sales & Marketing, Leasing, FM, Community Management, Development, Legal, Finance, Infrastructure, IT, QA / Q, Handover
Reporting to : Estate Manager
Location : Beirut, Lebanon
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-
minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...