Summary of the role :
The receptionist will be responsible for welcoming our business partners as well as training attendees, answering and directing incoming calls, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Other responsibilities will include making travel and meeting arrangements and support the Regional and Managing Director as needed.
The ideal candidate will manage workload well, prioritize, multitask while delivering the highest quality of work with little supervision.
Key tasks :
Support in the preparation of training sessions for trainees in our Customer Experience Center (print out of training materials, attendees list), employee events, communication events
Prepare and book meeting rooms as requested from employees and management
Responsible for ordering food for meeting / trainings / events
Prepare Invitation Letters / Visa Applications / UAE visa for visitors
Supervise the office helper to ensure the office is tidy and well organized
Correspond with the Building management for ONE JLT
Prepare access and parking cards for employees and visitors
Order Business cards
Desk preparation for new hires
Manage expenses for the Managing Director and other leaders
Provide Personal Assistant support to the Managing Director
Hotel / Accommodation booking as requested
Negotiate the best corporate rates with hotels in ME&L
Transportation and flight bookings as requested
Answer any enquiry through phone / email and forward to correct person
Send / Receive all shipments / deliveries from DHL / Aramex / Emirates post.
Adjust Welcome message in the Reception
Take minutes for all employee meetings, as required
Prepare reports each month for the office supply usage
Manage and ensure office supply and office stationery are in stock
Cost optimization for all office supply and office stationery
Support in creating presentations for Senior Management, as required
Bachelor in Administration preferable but not requirement
3 years’ experience in similar role in Dubai
Excellent written and verbal English skills
Attention to details
Ability to work independently and with minimum supervision
Innovative and creative, solution focus
At Vertiv, we offer the stability of a global leader in a growing industry and the opportunity of a startup.
We design, manufacture and service the mission-critical infrastructure technologies for vital applications in data centers, communication networks and commercial and industrial environments.
With $4.4 billion in sales, a strong customer base and global reach in nearly 70 countries, our move to establish a standalone business enables us to deliver greater value to our customers and create new opportunities for our people.
Whether you’re an established professional looking for a career change, an undergraduate student exploring options or recently received your MBA degree, you’ll find a variety of opportunities at Vertiv.
Explore them now and join our team of 19,000 employees in making the future of our customers’ business possible.