Main Responsibilities :
To provide a comprehensive secretarial and administration service to the Chief Executive Officeracross the range of his work.
To develop, maintain and review administration systems to achieve maximum efficiency.
To maintain and organise the Chief Executive™s diary, filing system and all other relevant areas asnecessary.
To professionally represent the organisation at sector networking events.
To facilitate meetings, schedule debriefing meetings so follow up action can be implemented.
Alsoby arranging refreshments, seating and taking minutes if required to do so.
To respond to Board member and other stakeholder queries in a timely and professional manner,both orally and in writing.
To co-ordinate CEO™s travel arrangements.
To compile Board papers and ensure they are sent in good time for meetings.
To circulate reports,minutes and agendas for Board and Sub-committee meetings.
To liaise with the Chairman andother Board Members on various matters as required.
To ensure the effective management and update of all relevant databases.
To liaise positively and professionally with colleagues and visitors.
Commit to working proactively to support both the team and project output.
To be amiable, professional and approachable at all times.
Any other duties commensurate with the accountabilities of the post.