Accounting Administrator
Jones Lang LaSalle
Abu Dhabi
منذ 17 يوم

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We're a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals.

And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-

changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best.

We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Location Dubai What this job involves

All day to day accounting activity and support for Leasing Executive as and when required.

  • Accounts Receivable, invoicing, collection, payments, receipting and reporting
  • Accounts Payable - purchase orders, payment approval, processing and recording
  • Management and preparation of daily cash position report.
  • Tracks movement in bank accounts / replenish balances to ensure adequate availability of funds.
  • Responsible for the timely payment of all vendor liabilities.
  • Follow up with income arrears
  • Maintains and updates the company's financial records monitored on a daily basis
  • Maintain log of Manual Books (Invoices & Receipts) & complete tracking of invoices upon submission
  • Assist in compiling and analyzing financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
  • Assist in maintaining fixed assets records and preparing depreciation schedules.
  • Liaison with external Auditors.
  • Assist in preparation of Annual budget.
  • In absence of the Leasing Executive do the following :

  • Understand and be able to use filing and referencing system
  • Prepare Lease agreement in line with negotiations / discussions including direction and checking of AutoCAD drawings for lease area and all relevant calculations / payments terms, amounts and dates for Cheques to be received, all Tenant documentation.
  • Interface with clients and prospects to successfully define the parameters, lease terms, and limitations surrounding a possible lease, listing and related agreements.
  • Manage the reservation lists and expiring offers.
  • Manage all lease renewals in advance as per company policy Compile and present monthly leasing activity reports rent roll, stacking plan, occupancy, fit out underway, key handover, market reports.
  • Update Lease Performance Report after very new Lease is signed and circulate
  • Manage all vacating tenants in line with the Move Out Procedure
  • Act as the first point of contact with the tenants.
  • Greet all walk-in tenants and receive all phone calls from tenants as a first point of contact.
  • Tenant Move-Ins - Preparation for and Coordination of ; Introductions to the buildings, handbook review, Emergency Evacuation Operation Plan, register contacts, HSE contacts, disabled persons etc.
  • Inspect the building and prepare a condition survey report to be signed by Tenant Liaison and Tenant
  • Move Out Coordination - Prepare and deliver all correspondence regarding Move Out communication in a timely manner and follow up personally with Tenants to ensure they are prepared and informed of the process for move out -
  • reinstatement, utility disconnection, issue clearance certificates on confirmation of fully paid dues.

  • Compiles moderately complex documents and information for necessary reports, informational packages and / or presentation materials.
  • Produces weekly / monthly reports

  • Quality orientation / passion for excellence
  • Relationship management (teamwork / client)
  • Logical / Analytical - problem solving & decision making
  • Detail / accuracy orientation
  • Sound like you? To apply you need to be :

  • 0 - 2 years of experience
  • Graduate in any discipline
  • Background in Finance / Accounts preferred
  • What you can expect from us

    You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe.

    Where like-minded people work naturally together to achieve great things.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

    We'll offer you a competitive salary and benefits package.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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