Human Resources Intern
FRHI
Dubai, United Arab Emirates
منذ 8 يوم

Summary of Responsibilities :

Reporting to the Director of Human Resources, the Human Resources Coordinator will be responsible for the following :

  • Assist the Human Resources Department in the day-to-day operation of the department as required
  • Handling the calendar and administration assistance for the Human Resources Leaders
  • Scheduling and arranging appointments as required
  • Responding to all telephone calls visitors
  • Respond to all inquiries including ticket and vacation entitlements
  • Handle locker requests, name badges, ID’s, shoe vouchers, Colleague letters, cross-training forms, purchase requisitions, and expense reports as necessary
  • Compose correspondence for the Human Resources Department, such as letters, contracts, etc.
  • Tracking and updating reports as necessary
  • Filing Colleague records
  • Handle all office administration duties such as faxes, mail, phones, photocopying, office supplies.
  • Prepare payroll on a daily basis for administration staff.
  • Assist with and support staff events as appropriate, such as leadership meetings, executive retreat, staff receptions, etc.
  • Make travel arrangements as required including employee vacation travel
  • Check Human Resources forms (passport withdrawal, flight booking, payroll deduction, internal application, cash advance)
  • Liaises with the Paymaster for the monthly changes in OASYS, including adding new colleagues, salary changes, designation changes, etc
  • Manages the signature book and subsequent forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changes
  • Assists the Learning & Development Manager with the tracking of performance reviews
  • Responsible for monthly invoices, monthly timesheets and adding e-mail accounts for new Colleagues
  • Maintains and communicates the Human Resources Weekly Status Change report
  • Supports the Hotel Nurse as needed
  • Qualifications :

  • Last year in university or recently graduated
  • Highly responsible and able to handle confidential information with the utmost discretion
  • Highly organized and able to prioritize and meet deadlines in a fast-paced environment
  • Professional telephone manner and demeanor with a natural response to smile’ on the phone.
  • Excellent interpersonal, written and verbal communication skills
  • Must be able to type a minimum of 50 wpm
  • Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint.
  • Strong interpersonal and problem solving abilities
  • Ability to work cohesively as part of a team
  • Visa Requirements : Please note that you must be eligible to live and work in Dubai. We will assist successful applicants with the visa process and provide flights and accommodation.

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