Management Assistant
Nestle
United Arab Emirates
منذ 14 يوم

Description

POSITION : Management Assistant (Temporary 6 months)

DIVISION : Dairy

LOCATION : NME HO, Dubai, United Arab Emirates

REPORTS TO : Business Executive Officer (BEO)

Major Responsibilities

  • Coordinate, manage and update the calendar of the Business Executive Officer based on meetings
  • Follow up on the monthly report and weekly plan with different team members across the Middle East region
  • Follow up with the team on the monthly meetings presentations
  • Coordinate, arrange, and run logistics for staff meetings and a variety of other Nestlé meetings including preparing meeting materials ahead of time
  • Prepare all documents required for travels and meetings
  • Arrange for external meetings, workshops and bookings (hotel, dinner, entertainment, meeting room set-up, stationary and other logistics)
  • Arrange and coordinate complex travel schedules, accommodations and travel logistics
  • Consolidate the minutes of meetings and send it to the concerned stakeholders
  • Communicate with other departments in order for business to run smoothly
  • Utilize various PC software packages including Word, Excel and PowerPoint
  • Perform other job-related duties as assigned by the manager and the team
  • Requirements

  • Minimum 5-7 years of relevant experience
  • Must be fluent in English
  • Strong computer literacy
  • Excellent verbal and written communication skills involving high-level communications with internal and external contacts
  • Ability to listen and simplify details depending upon target audience; ability to influence others
  • Exceptional ability to organize work and tasks; attention to detail and excellent follow-through
  • Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
  • Ability to interface effectively with all levels of staff and executives within the company
  • Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
  • We thank all applicants for their interest; however only those individuals selected for an interview will be

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