Req Id 81862 - Posted 06 / 11 / 2018 - International Protective Services - CST (Commercial Support Team) International - UAE - UAE - Dubai
Position / Employment type :
Commercial Administrator / Full-time, Permanent
Place of work / Travel : Dubai, UAE (DIFC)
Job Outline :
The role of the Commercial Administrator will be to facilitate the efficient administration of bid production and documentation.
In addition, the incumbent will be required to provide administrative support to the Commercial Support Team in all commercial-related matters.
Collating information for proposals into GardaWorld templates using Microsoft Word and Visio (formatting, pagination, headers & footers, tables, charts, etc.).
Working closely with Commercial Managers to facilitate all administrative aspects of bid production.
Arranging for the CST Manager to review all documents prior to submission.
Preparing and binding final copies of proposals (hard or soft copies as required)
Internal research and preparation for proposals using GardaWorld available resources and databases.
Assist with managing the Bid documents and ensuring that documents are complete and filed in GardaWorld’s internal filing systems and databases, including Salesforce
Supporting the production of PowerPoint presentations using information given from the Commercial Team.
Producing graphics using data generated from subject matter experts within the business.
Creating reports and Minutes of Meetings based on information provided.
Follow up on calls received for CST / Sales and update the team.
Assisting with the administration of the internal and external due diligence process for agents and partners.
Excellent knowledge of Microsoft Office (Word, Excel, Visio, PowerPoint), Outlook
Very high level of accuracy and attention to detail.
Fluency in English, oral and written
Highly motivated and self-driven
Ability to work effectively in a team.
Ability to cope with several jobs simultaneously.
Candidate must be able to work within tight deadlines.
Experience : Required Experience
Basic project management experience
0-5 years’ administrative experience
Graphic Design Skills
SalesForce knowledge / experience
Knowledge of the private security industry
Additional languages such as Arabic or French
Previous proposal experience
Job Segment : Administrative Assistant, Project Manager, Administrative, Technology