HR Coordinator - Movenpick Hotel Media City
Movenpick Hotels & Resorts
منذ 20 يوم

Key responsibilities

  • To provide service that is sincere, warm and enthusiastic, ensuring the employees satisfaction to make a professional first impression of the Human Resources Department
  • To provide support to the Human Resources / Learning & Development team whilst maintaining strict confidentiality of information at all times
  • Have a thorough understanding of Human Resources and Learning & Development policies and procedures and be able to provide up to date information and prompt answers to employee and candidate queries
  • To take the time to get to know the employees, and to be committed to service excellence
  • To be entrepreneurial and to think beyond the boundaries is expected and not requested
  • To prioritise tasks and manage employee’s expectations in busy work environment
  • Possess advanced knowledge of Microsoft Office systems
  • To assist in organizing employee events including employee parties, sports teams and lifestyle classes.
  • To organise requirements for learning & developments activities including refreshments and copying of manuals
  • To regularly update the communication boards for all employees and assist with the implementation and communication of all hotel policies and procedures.
  • Key requirements

  • To prepare name badges and ID cards and any replacements required
  • To maintain a database of Human Resources purchase requisitions and other related payables.
  • Oversees all applications submitted via Catererglobal and other sources, screens CVs and sends to the Director of Human Resources / Learning & Development for review
  • Keeps the Human Resources / Learning & Development Office and Training Room tidy
  • Orders stationary as required
  • Assist Training Manager in preparing room for training
  • Track completed performance appraisals and remind Department Heads of deadlines
  • Has an environmentally friendly approach to use of energy and paper in the office.
  • To provide administrative support to the Director of Human Resources and Learning & Development Manager.
  • To maintain a database related to annual vacation, flight bookings, DEWA payments, furniture allowance, internal applications
  • Respond to all applications and maintain the Talent Bank for potential future candidates
  • To schedule interviews coordinating multiple calendars in outlook.
  • To conduct reference checks using the MH&R standard form
  • Update candidates regarding their application status.
  • Accurately prepare and send contracts to candidates, along with the required paperwork (eg Code of Conduct, Grooming Policy and Benefits Summary)
  • To follow up on all job offers, ensuring acceptance and declined offers are clearly communicated to the relevant parties
  • Communicate with new arrivals to ensure all paperwork required for visas is collected and sent to the visa clerk for processing in a timely manner
  • Coordinate, book and confirm flights for new arrivals
  • Prepare arrival listing in advance and send to housing
  • To coordinate payment for recruitment agencies with finance
  • To create Employee Files and file all employee related documents correctly and efficiently on an ongoing basis
  • To generate monthly Human Resources, Learning & Development and Recruitment reports on a monthly basis
  • To monitor and update the manning guide on a daily basis and track staff arrivals and start dates
  • Prepare letters for employees as requested (eg bank letters, staff offer letters)
  • Prepare training certificates for every employee that attends and completes a training course
  • قدِّم
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