Should have thorough knowledge of purchasing procedures, receiving procedures and accounts payable process.
Knowledge of Local Market, Accounts Payable, Banking Regulations and internal controls.
Knowledge of automated financial and accounting reporting systems.
Professional written and verbal communication and interpersonal skills.
Ability to analyse Accounts Payable data and provide financial reports as per request.
Highly organised and capable of managing several tasks at one time.
Working knowledge of modern office methods, procedures, and equipment.
Proficient knowledge of Word, Excel, Outlook and PowerPoint.
Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
Act as a department team member and involve in projecting a good personal, department and company image.
Maintain a high standard of personal hygiene and appearance at all times.
Should have a complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.
Should have a complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.
AP Batch update Daily
Supplier reconciliation Monthly
Employee vacation payments / final settlements / any other direct payments / General Cashier and Purchasing Manager reimbursement claims 48 hours from the receipt of payment request.
Complete monthly supplier payment run by agreed upon date every month.
DEWA / Telephone invoices must be paid before 15th of every month.
Payment for TECOM fees should be processed by 10th of every month.
Payments for Entertainers / Professional Commission etc. must be processed by 10th of every month.
Reconciliation of AP ledger with General Ledger Daily
Reconciliation of pre-payment to supplier monthly
Reconciliation for alcoholic beverage suppliers must be completed before 15th of every month.
Ensure that all payments are backed up with original invoices / approved purchase orders and receiving report.
Ensure that verification of quantity and matching of prices with LPO is done by receiving clerk.
Verify each payable transaction for the accuracy of accounting nominal code.
Telephone invoices must be verified with call accounting system to ensure adequate internal controls.
Unused bank cheques must be kept under lock and key. Logbook must be maintained for withdrawing cheques and must be signed by Financial Accountant.
Ensure that all invoices are stamped with the received date.
Ensure that all payment vouchers are perforated Paid once the payment is processed.
Maintain up to date filing system for the payment voucher as per bank cheque sequence number.
Prepare month end journal voucher for any reclassification, accruals etc.
Pre-payment to supplier account must be continuously followed up to find out the receiving date for the goods.
Pre-payment to supplier account must be reviewed, reconciled and signed by Financial Controller on or before 5th working day of the months.
All Balance Sheet accounts related to accounts payable must be reconciled and forwarded on or before 8th working day of the month to Financial Accountant for review.
The ideal candidate for this position must have the following experience and qualifications :
a. posses at least two (2) years of experience in a similar role (preferably in a five (5) star property) in Dubai
b. proficient in SUN and VISION accounting system
c. an excellent team player
d. has a high degree of emotional intelligence’, remains rational and calm under pressure and is open-minded and excited by cultural and professional diversity.