Accounts Payable Clerk
Fairmont Hotels & Resorts
Fairmont Dubai, Dubai, United Arab Emirates
منذ 6 يوم

Summary of Responsibilities :

Reporting to the Assistant Director, Finance, responsibilities and essential job functions include but are not limited to the following :

  • Consistently offers professional, engaging and friendly service
  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
  • Must have a commitment to follow all local and corporate policies and procedures as they relate to Accounts Payable
  • Must work in a safe, prudent, and organized manner
  • Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and / or the approval of authorized management personnel
  • Code invoices to the appropriate general ledger account, and record the vendor number
  • Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receiving advice
  • Maintain an approved up-to-date vendor / supplier database on the accounts payable system
  • Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receiving advice
  • Obtain approval for invoices from the appropriate department head prior to processing the invoices on the accounts payable system
  • Print and submit cheques with supporting documentation to the Controller and the General Manager for their signatures
  • Maintain current files (manual or electronic) for 1) approved purchases orders, 2) approved orders received that have not yet been invoiced, and 3) approved orders received that have approved invoices, but that are still waiting for the check to be produced
  • Maintain a close working relationship and communicate with the purchasing / receiving staff
  • Reconcile vendor statements monthly in order to ensure that the account is kept current
  • Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment.
  • All filing is to be kept current

  • Process all Accounts Payable invoices and manual cheques through the computer system
  • Forward all stop payment void cheques to the Assistant Controller for journalising
  • Check vendor statements as they are received and resolve all discrepancies directly with the vendor
  • Run the required reports at month end close the Accounts Payable cycle
  • Prepare journal entry for accrual of invoices received after closing and for goods and service received, but not yet invoiced
  • Maintain, and constantly update, an approved vendor listing file. The Assistant Controller must approve updates for a cheque and balance
  • Conduct self in a professional manner at all times to reflect the high standards of Fairmont Hotels & Resorts
  • Perform any other duties as assigned.
  • Qualifications :

  • Previous office administration or accounting experience preferred
  • Computer literate in Microsoft Window applications or relevant computer applications required
  • University / College degree in a related discipline an asset
  • Excellent communication and organizational skills
  • Strong interpersonal and problem solving abilities
  • Highly responsible & reliable
  • Ability to work cohesively as part of a team
  • Ability to focus attention on guest needs, remaining calm and courteous at all times
  • Physical Aspects of Position (inlcude but are not limited to) :

  • Frequent sitting throughout shift
  • Occasional lifting and carrying up to 20 lbs
  • Occasional kneeling, pushing, pulling, lifting
  • Occasional ascending or descending ladders, stairs and ramps
  • Visa Requirements : Please note that you must be eligible to live and work in Dubai. We will assist successful applicants with the visa process and provide flights and accommodation.

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