Duties and Responsibilities
Scheduling operations supervisors on site œfamiliarisations & œoff-hire inspections .
Monitoring the delivery of machines and assigning tasks to the operations supervisors
Attending to incoming hire desk related calls, distributing incoming calls as required.
Preparing hire agreements and emailing / faxing to the customer.
Following up hire agreements, LPO™s prior to delivery of machines.
Ensuring all paperwork is completed and filed in coordination with the Operations & Technical Manager to ensure
machines are ready to dispatch to clients.
Arranging the correct transport to deliver the machines after coordinating with site persons and sales managers for delivery & collection times, site location details & specific site access needs.
Preparing œpre-delivery photographs of the machines & having them printed out and attached with the delivery notes.
Preparing the delivery notes and providing them to the transporter.
Maintaining current utilization reports, ops supervisor schedule reports, and equipment availability reports
Collecting / following up for the acknowledgement by the customer / client.
Preparing a job file against each machine & filing the documents, including delivery note acknowledgements.
Forwarding the information and updating the œdaily movement sheet
Scheduling and preparing off hire notes as per the instructions from customer letter and Sales Staff.
Arranging the transport to return the equipment back in coordination with the customer
Inspecting faxes, liaising with the Sates staff & technical staff closely, for coordination of each specific job.
Preparing off hire notes and delivering the appropriate files to accounts dept, to generate the invoices including
Liaising with accounts dept for any clarifications required.
Maintaining machine movement sheets and cross checking the transport invoices.
In conjunction with the WM, preparing damage reports, estimating cost in coordination with Technical Department and
coordinating with sales staff for the generating of invoices accordingly.
In conjunction with the WM, Maintaining the appropriate damage reports.
Assist in Follow-up payment of damaged equipment invoices.
Recording required details for clients who have completed their equipment familiarisation™ from operations supervisors.
Including preparation of relevant documents and forwarding these to the customers.
Having at least three alternative transport companies available at short notice.
Prepare any relevant month end finance reports for Access Platforms™ and Generators to assist the accounts department.
Efficient and disciplined use of the œMachine availability tool and relevant key performance indicators reports completion
Requirements -Bachelor™s Degree or Diploma in Engineering / Management