Executive Secretary
Hamt Consultants
Dubai
منذ 11 ساعات
source : Monster

DUTIES AND RESPONSIBILITIES INCLUDE :

ï Maintain executive™s agenda and assist in planning appointments, board meetings, conferences etc.

ï Attend meetings and keep minutes

ï Receive and screen phone calls and redirect them when appropriate

ï Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

ï Make travel arrangements for Managers (Applying for Visa and booking tickets)

ï Handle confidential documents ensuring they remain secure

ï Prepare Contracts and coordinate with relevant departments

ï Maintain electronic and paper records ensuring information is organized and easily accessible

ï Conduct research and prepare reports as assigned

SKILLS REQUIRED FOR THE JOB :

ï Proven experience as executive secretary or similar administrative role

ï Proficient in MS Office

ï In depth knowledge of office management

ï Familiarity with basic research methods and reporting techniques

ï Excellent organizational and time-management skills

ï Outstanding communication and negotiation abilities

ï Integrity and confidentiality

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