Responsible for accounting of the below mentioned companies including staff payments, vendor payments and monthly financial reporting.
Recording of expenses of all these subsidiaries on the basis of nature of expense through Oracle HRMS, Oracle AP and Oracle GL.
Similarly preparing the payment of Telecommunication lines including Scheduled and Non-scheduled bills on monthly basis.
Injaz Services FZ LLC
Technical Business Management Services LLC
Al Kafa’at Commercial Brokers LLC
Key Result Areas
Receive the staff and vendor payments advices for all the subsidiaries from various departments and ensure the timely payments and accounting of the entries within TAT.
Check daily journals of MB AP, manual vouchers and uploads.
Review Day End process of HRMS and match the GL transactions with the payments.
Update the leave applications of the LF members and Non-graded staff and make the adjustments as per HR instructions.
Update the additional Leave carry over and adjustments in HRMS as per HR instructions.
Review all the vouchers in posted in Flexcube, generated by payments section including Mashreq AP, HRMS, and all subsidiaries on daily basis.
Support the outsourced company (WNS) to resolve the queries from the staff related payment variances and discrepancies and guide them on processing issues.
Prepare IFRS report for Injaz on monthly basis for MIS consolidation and also prepare the Quarterly Performance report.
Perform QC of HRMS payments and check Monthly Payroll process of MB, Injaz, MIT , Qatar.
Assist the team leader for final audit of all subsidiaries by providing the required data and supporting documents as per audit requirements.
Provide support and assistance to the outsourced company related to the day to day payments and monthly reporting activities.
Perform UAT on regular basis for all HRMS / AP changes and amendments in the Oracle system for Mashreq Bank and all subsidiaries.
Prepare senior management remuneration details on monthly basis for the audit requirements.
Prepare department attendance and leave reports for the submission to the department head on monthly basis.
Maintain the Key register of the department and update the handing over and taking over on staff vacations for payment section.
Prepare the payment of Scheduled telecommunication lines before month end and coordinate with MIT and CPD for the chargeability details of newly added lines during the month.
Follow up with MIT for the chargeability of PABX lines.
Send the staff mobile and blackberry bills to the respective business coordinators to identify the personal calls and prepare the recovery from the staff on monthly basis.
Send CEO’s Telephone and mobile bills with the details and recovery voucher monthly after the telephone bill payment.
Proper documentation of HRMS, AP Invoices, AP Day End reports, Cheque dispatch records, Leave applications, monthly financial statements, IFRS Reports and Billing reports of all the subsidiaries and Mashreq bank Qatar.
Review HRMS reconciliation and follow up on settlement of overdue transactions.
Process WPS files for monthly payrolls.
Maintain MB project statement and process Project Capitalization transactions in coordination with finance, Admin, and MIT-follow up on settlement.
Monitor the UAEFTS payment and update the acknowledgement report file.
Knowledge, Skills and Experience
Graduation in commerce / Accounting stream
Knowledge of systems Flexcube, Oracle HRMS, Oracle AP, Oracle GL, Oracle Discoverer, WPS, EDMS, UAEFTS, Foxpro and proficiency in other computer applications soft ware.
The Job holder should have excellent interpersonal and written / spoken communication skills.
May 2, 2018